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How to Write an ATS Friendly Resume (6+ Templates)
Written By Editorial Team
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What is an Applicant Tracking System?
An Applicant Tracking System (ATS) is basically a software system companies use to streamline their hiring process. Instead of having recruiters read hundreds of resumes manually, the ATS proceeds through them quickly, filters out the best matches, and saves the recruiters a considerable amount of time.
An ATS friendly resume is not merely about making it pretty, but it is about the proper format and structure. A resume that is poorly formatted can be overlooked by an ATS even when you are the right fit for the company. That is why it is advisable to adopt templates that have been worked around an ATS system.
Why Employers Use ATS?
- Faster screening: It scans thousands of resumes within minutes.
- Keyword matching: It searches for words contained in your resume that are from the job description.
- Data storage: It stores resumes for use when the next job opens are advertised.
- Fairer: It focuses on skills and experience, reducing bias.
What Does an ATS Do?
- Reading and gathering contacts and job history.
- Comparing resumes with required skills.
- Filtering resumes that miss some key information.
- Ranking the candidates so that recruiters can focus on the best fit candidates.
That means your resume needs to be in accordance with the ATS rules. An ATS-friendly resume is literally ensuring that your application is not rejected straight away without being seen by a human recruiter.
How Does ATS Software Scan for Keywords?
The main factor that goes into passing an ATS scan is keyword optimization. When the recruiters post an opening, they use the descriptions filled with skills, qualifications, and experiences that are to be required of candidates. The ATS then starts checking the resumes to see if these keywords really appear. Hence an ATS resume should not just state accomplishments but must also reflect the language used by the employer.
How the Keyword Process Works:
- Job Description Parsing: The ATS extracts relevant terms-skills, certifications, and tools. A strong ATS friendly resume should mirror these terms without keyword stuffing.
- Keyword Placement: ATS screens keywords at various locations: skills, work experience, education, and sometimes in the summary section. In such cases, appropriate resume templates provide clearly defined sections.
- Keyword Frequency: The more a phrase is mentioned naturally, the more alignment it has. For instance, "project management" might be in the job description. Make sure this is reflected in your ATS resumes in both skills and achievements.
- Synonyms and Variations: Modern ATS systems will sometimes understand synonyms, but rather than taking their chance, consider staying with guaranteed hits. For example, where a posting says "customer service," do not write "customer care." This will further increase your perfect resume score.
Common Mistakes Candidates Make:
- Using jargon that is not found in the job description.
- Overloading the resume with irrelevant keywords.
- Hiding keywords in white type (these systems flag this).
- Relying on design-heavy resumes that strip out keywords.
Using Resume Keywords by mployee.me
One great way to optimize a resume friendly for ATS is to use Resume Keywords by mployee.me. This powerful tool takes your resume and compares it against the job description:
- Tells you what keywords to add to make it stronger.
- Tells you what keywords are irrelevant or overused.
- Suggest fixes to help you build the perfect resume.
By strategically using this tool, you will ensure that your ATS resume matches not only the job description but also sounds natural to recruiters.
Steps for Making an ATS-Friendly Resume
Writing a resume that is compatible with any ATS can indeed be considered art and science. Here are the steps for creating an ATS Friendly resume:
- Select the Right Resume Format: Chronological or hybrid resume templates tend to be the safest format. They organize information in a way that is easily scannable by ATS. Functional formats often confuse ATS in parsing due to their extreme emphasis on skills. Always keep the resume template very simple if you wish to have the perfect resume.
- Use Recognized Headings: Use easily recognizable headings such as "Work Experience," "Education," and "Skills." The ATS software scans for these specific labels. Using creative labels like "Journey" or "My Path" might make the ATS skip entire sections of your ATS resume.
- Optimize Keywords for Each Job: Never submit the same resume to more than one job. Tailor the resume for every use by inserting job-specific keywords. A customizable ATS-friendly resume prepared by editable resume templates allows you the flexibility to change for every instance.
- Do Not Use Graphics, Images, or Tables: An ATS system does not really interpret any visual aspects-it will reject them. This means your logo or any kind of visuals that look great to the humans may end up as a blank space to ATS. Go for bullet points and text-based designs for your perfect resume.
- Select ATS-friendly File Types: Most hiring managers prefer Word file (.docx) format. Some ATSs allow PDFs to be uploaded, but not all can parse them correctly. Always look for clues in the job posting for ATS resume submission.
- Action-Oriented Language: Power verbs like "led," "developed," and "achieved" work magic on readability. Position them in your bullet points in the resume for a perfect presentation of impact.
- Consistent Format: Use only one of the following font type: Calibri, Arial, Times New Roman. Font sizes for body text should be 10-12. An ATS-friendly resume shall have neither header, nor footer, nor unusual symbols.
Bring your ordinary piece of paper to life by incorporating these steps to transform it into an ATS resume that clears all digital filters and also impresses human recruiters.
How to Check if a Resume Is ATS-Friendly
Creating an ATS friendly resume is only step one. You will have to make sure that it will pass ATS scans. Testing your document will save you from unnecessary rejections.
Ways to test your resume:
- The Plain Text Test: Copy your resume and paste it into a text editor such as Notepad or Wordpad-Windows. If the order breaks or essential sections disappear, then your ATS resume is not formatted correctly.
- Upload Test: Check to see if the system correctly auto-fills your details when trying to upload it to a job portal. If not, your resume format would not be good enough.
- Peer Review: Let a co-worker or mentor read it for you. They may pick up formatting or keyword deficiencies that prevent it from being a perfect resume.
How to Use ResuScan for Accuracy:
The best way to do it is to use ResuScan, which is designed specifically for the job seeker. Upon uploading your ATS resume, ResuScan:
- Generates an ATS score of compatibility.
- Points out the missing keywords.
- Indicates formatting issues such as tables or text boxes.
- Provides detailed recommendations toward creating a perfect resume.
By testing the resume on ResuScan, one might increase their perfect score.
ATS-Friendly Marketing Resume Template
ATS resumes for marketing professionals should certainly call out measurable results. Rather than stating generic duties, focus on the campaign's results. For example:
- Led integrated campaigns, managing $ 450K spend, boosting leads.
- Developed GTM strategies, improving conversions by 26%.
This ATS friendly resume also promotes tools, whether digital (Google Analytics, HubSpot, Mailchimp). The clean formatting guarantees ATS readability. When it comes to resume templates, this is the one to create a beautiful resume for the creative yet data-driven professional.
Result-driven marketing professional with 5+ years of experience driving brand growth demand generation campaign optimization and performance analytics delivering measurable ROI improvements of 42% through data-led strategy audience insights cross-channel execution stakeholder alignment experimentation and continuous optimization across digital ecosystems supporting scalable pipelines customer acquisition retention velocity revenue outcomes globally.
- Led integrated digital campaigns across search social email and content channels managed 450K ad spend increased qualified inbound leads and reduced cost per acquisition through testing
- Developed go to market strategies for new product launches aligning positioning messaging and distribution to improve campaign conversion rates by 26% across platforms
- Collaborated with product sales and design teams ensuring consistent brand storytelling and funnel alignment improving customer engagement metrics across acquisition journeys
- Analyzed campaign performance dashboards audience behavior trends and attribution models enabling leadership decisions while improving overall marketing ROI by 31%
- Executed performance marketing campaigns across paid media SEO and email channels increasing website traffic by 44% through keyword optimization targeting and creative iteration
- Managed content calendars social media publishing and influencer collaborations improving brand reach consistency and organic engagement growth across digital channels
- Tracked marketing KPIs budgets and conversion funnels improving reporting accuracy and enabling revenue attribution improvements of 29% across quarterly campaigns
- Digital Marketing
- Campaign Strategy
- Brand Positioning
- Performance Analytics
- Content Marketing
- Marketing Automation
- SEO Optimization
- Audience Targeting
- Growth Strategy
- Executed integrated launch campaigns across digital channels aligning messaging creatives and funnels increasing product adoption by 35%
- Coordinated cross functional teams tracking campaign milestones budgets and performance metrics ensuring timely delivery and sustained post launch momentum
- Redesigned email nurturing workflows segmentation logic and personalization rules improving lead to conversion rates by 28% across inbound marketing funnels
- Integrated CRM analytics and automation dashboards enabling real-time visibility into campaign performance and lifecycle progression
- Google Digital Marketing Certification Mar 2024
- Meta Performance Marketing Certification Nov 2023
- HubSpot Content Marketing Certification Jul 2022
- SEO Specialization – Coursera Feb 2021
ATS-Friendly Finance Resume Template
Finance really calls for precision. A finance-focused ATS resume should talk about accuracy, compliance and the saving-of-costs. Examples include:
- Led financial reporting, improving budget accuracy by 22%.
- Managed $7.5M budgeting, reduced costs significantly.
The ATS friendly resume steers clear of fancy formatting, instead use bullet points and plain fonts. Using structured resume templates can help finance professionals create the right resume to showcase analytical capability and accountability.
Result-oriented professional with 5+ years of experience in financial analysis budgeting forecasting and compliance delivering 18% efficiency improvement through data accuracy risk control stakeholder collaboration automation and disciplined reporting supporting strategic decisions scalable growth profitability governance and sustainable financial performance across dynamic business environments.
- Led monthly financial reporting variance analysis and forecasting cycles improved budget accuracy by 22% and supported leadership decisions through insights and structured reviews
- Managed end to end budgeting processes for 7.5M annual spend coordinating with cross functional teams and reducing cost leakages through controls and vendor analysis
- Built automated financial models dashboards and MIS reports accelerating reporting timelines by 30% while enhancing data transparency audit readiness and management visibility
- Partnered with audit tax and compliance teams ensured regulatory adherence risk mitigation and timely closures improving statutory filing accuracy by 18%
- Handled accounts payable receivable reconciliations and ledger scrutiny reducing discrepancies by 25% while strengthening financial controls and documentation accuracy
- Supported quarterly closures cash flow tracking and expense analysis improving working capital utilization by 12%
- Prepared management reports variance summaries and profitability analysis enhancing decision quality and improving cost optimization outcomes by 20%
- Assisted statutory audits taxation filings and compliance reviews ensuring error free submissions and improving audit closure timelines by 14%
- Financial Analysis
- Advanced Excel
- SOX Compliance
- Financial Modeling
- Variance Analysis
- Cost Control
- ERP Systems
- Audit Support
- MIS Reporting
- Designed centralized budgeting framework integrating department inputs forecasts & approvals improving financial visibility & planning accuracy
- Automated expense tracking and variance dashboards reducing manual effort and enabling leadership to identify cost overruns and savings opportunities
- Collaborated with finance operations and management teams implementing controls policies and review mechanisms strengthening governance and profitability outcomes
Master of Business Administration in Finance
Bachelor of Business Administration
- Chartered Financial Analyst Level I Aug 2023
- Financial Modeling and Valuation Analyst Mar 2022
- Certified Management Accountant Foundations Jul 2021
- Corporate Finance Essentials Coursera Feb 2020
ATS-Friendly Resume Template for HR
Through an HR professional resume, ATS emphasizes recruitment, compliance, and policy development. Example of statements include:
- Led recruitment and workforce planning for 50+ roles.
- Improved employee retention by 32% through initiatives.
For such an ATS-friendly resume, there must be an emphasis on clarity and structure like prominent skills with quantified accomplishments. This resume should not have any fancy formatting. HR resume templates help you develop a perfect resume that is appealing to both the ATS and the hiring managers.
Experienced professional with 6+ years in human resources driving talent acquisition engagement compliance and workforce planning delivering 95% retention improvement through structured processes data driven insights stakeholder collaboration policy execution and people centric initiatives across growing organizations enabling scalable teams strong culture operational discipline leadership trust and consistent business outcomes.
- Led end to end recruitment onboarding and workforce planning for 50+ positions while strengthening hiring governance alignment and cross functional collaboration
- Improved employee retention by 32% through structured engagement initiatives performance reviews leadership coaching and continuous feedback mechanisms
- Partnered with leadership teams to ensure HR policy compliance statutory adherence and disciplined people governance across departments
- Streamlined HR operations payroll coordination and vendor management processes ensuring consistency operational efficiency and improved internal service delivery
- Managed recruitment lifecycle employee relations and grievance handling improving hiring quality by 26% across multiple business functions
- Executed learning and development programs supporting capability building leadership readiness and long term employee growth initiatives
- Improved HR reporting accuracy by 31% through structured MIS documentation audit readiness and standardized review processes
- Supported appraisal compensation benchmarking & performance review cycles ensuring fairness transparency & timely execution across teams
- Handled onboarding documentation exit processes and employee coordination improving overall candidate and employee experience by 23%
- Maintained employee records HR databases and compliance trackers ensuring data accuracy confidentiality and audit readiness
- Increased engagement participation by 38% through feedback surveys townhalls communication initiatives and employee connect programs
- Supported payroll coordination attendance tracking and HR policy implementation ensuring smooth operational continuity
- Talent Acquisition
- Employee Engagement
- HR Operations
- Policy Compliance
- HCM Systems
- HRIS
- HR Analytics
- Workforce Planning
- Regulatory Reporting
- HR Dashboards
- Compliance Audits
- Payroll Processing
Master of Business Administration in Human Resource
Bachelor of Business Administration
- SHRM Human Resource Management Certification Mar 2023
- HR Analytics Certification – Coursera Aug 2022
- Labor Laws and Compliance Certification Jan 2021
- Received Star Performer Award for consistent excellence in people management initiatives
- Earned Client Appreciation for delivering reliable HR operations and stakeholder satisfaction
ATS-Friendly Resume Template for Freshers
For fresh graduates, the ATS resume highlights education, projects, and internships. The best resume for ATS highlights technical and soft skills clearly like teamwork, communication, MS Office, python, or SQL.
Freshers should use a simple resume style with no graphics. They can really achieve resume perfection by focusing on courses and highlights, such as completing a project on data visualization using Tableau, that help overcome the lack of experience.
- Analyzed large scale job and resume datasets using Python and SQL to extract actionable insights supporting product optimization and user engagement strategies
- Built automated dashboards tracking user behavior conversion funnels and resume scoring metrics improving reporting accuracy by 35% across internal teams
- Collaborated with product and engineering teams to translate analytical findings into feature improvements enhancing data driven decision making workflows
- Optimized data cleaning and preprocessing pipelines reducing manual data handling efforts by 40% while improving overall analysis consistency
- Python
- SQL
- HTML
- CSS
- Data Cleaning
- EDA
- Statistical Analysis
- Data Modeling
- Power BI
- Tableau
- Data Visualization
- Advanced Excel
- Analyzed multi region sales datasets using Python and SQL to identify revenue trends customer behavior patterns and underperforming segments
- Built interactive Power BI dashboards presenting KPIs sales growth and category performance enabling faster data driven business decisions
- Automated data transformation workflows improving reporting efficiency and reducing repetitive manual analysis tasks significantly
- Performed exploratory data analysis on telecom customer datasets to identify churn drivers using statistical methods & visual analysis techniques
- Prepared insight driven reports highlighting churn factors supporting strategic recommendations for improving customer retention outcomes
- Google Data Analytics Professional Certificate – Coursera Feb 2024
- Data Analysis with Python – IBM Nov 2023
- SQL for Data Analysis – Udemy Jul 2023
Career Changer ATS-Friendly Resume Template
Changing industries means focusing on transferable skills. An applicant tracking system-oriented resume for a career changer is mostly a hybrid: listing skills relevant for the new career first, then work history.
- Led cross-functional teams (achieved 96% on-time project completion).
- Improved project delivery efficiency (increased by 34% through planning).
By manipulating resume templates to emphasize transferable skills, one can maintain the perfect resume that suits a career-related transition while also passing ATS.
Result-driven professional with 4+ years of experience transitioning from financial analysis to project management delivering 28% efficiency improvement through structured planning stakeholder alignment risk control data driven execution and cross functional leadership enabling timely delivery scalable processes and measurable business outcomes.
- Led a cross functional team of 6+ members managing project scope timelines and deliverables ensuring 96% on time completion within initiatives
- Improved project delivery efficiency by 34% through sprint planning milestone tracking risk mitigation frameworks and continuous stakeholder communication
- Coordinated with product finance and technology teams translating business requirements into execution plans aligning priorities budgets and operational constraints
- Established project governance dashboards reporting cadence and documentation standards improving visibility accountability and decision making consistency across leadership
- Analyzed financial statements budgets and forecasts supporting strategic decisions and improving cost control accuracy by 29%
- Delivered variance analysis and management reports improving forecasting reliability by 32% through structured modeling assumptions and data validation
- Partnered with project teams to track expenditures ROI metrics and financial risks supporting informed planning and optimized resource allocation
- Automated recurring financial reports and dashboards reducing manual effort improving data consistency and enhancing executive visibility
- Managed accounting operations reconciliations and reporting processes improving month end closure efficiency through standardized controls
- Supported budgeting audits and compliance activities achieving 98% audit accuracy through disciplined documentation and regulatory adherence
- Prepared financial summaries cash flow statements and variance insights supporting management reviews and operational decision making
- Collaborated with cross functional teams to streamline finance workflows improving turnaround time accuracy and internal service effectiveness
- Project Planning
- Stakeholder Management
- Risk Management
- Agile Delivery
- Budget Control
- Resource Allocation
- Timeline Tracking
- Performance Reporting
- Financial Analysis
- Cost Forecasting
- Variance Analysis
- Business Finance
Bachelor of Commerce
- Project Management Professional Certification Feb 2024
- Agile Project Management Certification Oct 2023
- Financial Analysis & Valuation Certification Aug 2021
Software Engineer Resume Template (5+ Years of Experience)
The stronger the ATS resume for technical roles, the greater emphasis it would lay on programming languages, framework, and results. Some bullets in the resume could say:
- Designed 5 backend services, improving response time by 28%
- Optimized queries and caching, reducing system load 34%.
Such resumes stay firm on key terms like Python, React, AWS, and DevOps. Using a technical resume paves the way for a perfect resume that lands you a position for mid- to senior-level software engineering roles.
Result-driven professional with 5+ years in software engineering building scalable applications APIs and backend systems improving system reliability by 35% through clean architecture performance optimization cloud deployments code reviews agile collaboration and ownership across full development lifecycle delivering stable maintainable and business aligned technology solutions.
- Designed scalable backend services and REST APIs across 5 services supporting high traffic platforms leading to a 28% enhancement in application response times
- Optimized database queries caching strategies and background jobs reducing system load by 34% and improving overall platform stability
- Collaborated with product designers and QA teams to deliver features aligned with requirements ensuring smooth releases and reduced post deployment issues
- Implemented logging monitoring and automated testing pipelines improving deployment reliability and reducing production incidents by 22%
- Engineered modular application components across 3 modules using object oriented principles enabling code reuse maintainability and faster feature development
- Enhanced application performance and memory usage improving page load speed through profiling refactoring and optimized data handling
- Integrated third party APIs authentication services and payment gateways ensuring secure data flow and reliable system communication
- Participated in agile ceremonies sprint planning and code reviews improving team velocity by 24% and overall delivery predictability
- Python
- Java
- JavaScript
- SQL
- REST APIs
- Django
- Spring Boot
- Node.js
- AWS
- Docker
- Git
- PostgreSQL
- Developed an intelligent resume matching engine using keyword extraction and scoring logic improving job recommendation relevance by 41%
- Built scalable data processing pipelines to analyze large job datasets ensuring fast matching accuracy and seamless user experience
- Implemented role based filtering experience validation and location logic enabling personalized job discovery across multiple user segments
ABC University Jul 2014 – May 2018
Bachelor of Technology in Computer Science
- AWS Certified Developer – Associate Jun 2023
- Data Structures and Algorithms Certification Sep 2022
- Full Stack Web Development Certification Jan 2021
Resume Template for Graphic Designer
Above all else, employers seek demonstration of creativity, technical skills, and goal achievements through a graphic design resume. Statements can include:
- Led visual design, improving user engagement by 35%.
- Mentored designers ensuring consistency across 8 features.
While a graphic designer's resume must strike a balance between sheer design ATS readability, key sections should include tools, design projects, and quantifiable outcomes. The template should offer links to portfolio sites or Behance/Dribbble profiles but should not contain overly complex graphics that will confuse the ATS. A graphic designer resume template helps you to be creative yet organized and recruit-friendly.
Experienced professional with 4+ years in graphic design delivering brand driven visual solutions across digital and print platforms, improving campaign engagement by 32% through creative storytelling, strong typography, color systems, design consistency, cross functional collaboration, user focused layouts, marketing alignment, and timely execution across fast paced environments.
- Led end to end visual design for website marketing pages & product creatives strengthening brand identity, improving user engagement by 35%
- Created conversion focused graphics for landing pages ads and email campaigns collaborating closely with growth and product teams
- Developed scalable design systems templates and visual guidelines streamlining workflows and reducing design turnaround time by 22%
- Mentored junior designers reviewed creative outputs and ensured design consistency across 8 product features and ongoing marketing initiatives
- Designed brand aligned marketing creatives across digital campaigns social media and presentations supporting product launches and increasing campaign engagement by 27%
- Collaborated with marketing & content teams to translate briefs into compelling visuals ensuring consistency across platforms & faster turnaround
- Redesigned key brand assets including brochures pitch decks and reports improving visual clarity and reducing revision cycles by 18%
- Managed multiple design projects simultaneously maintaining quality standards meeting timelines and supporting 6 internal stakeholders
- Graphic Design
- Visual Design
- Branding
- Typography
- Adobe Photoshop
- Illustrator
- InDesign
- Figma
- UI Design
- Layout Design
- Color Theory
- Design Systems
- Redesigned complete brand identity including logos color systems and typography improving visual consistency and brand recall by 40%
- Created digital and print marketing creatives across campaigns ensuring cohesive storytelling aligned with product messaging and target audience expectations
- Collaborated with developers and marketers to implement designs across web assets ensuring pixel perfect execution and consistent cross platform experience
XYZ Institute of Design Jul 2017 – May 2019
Master of Design in Visual Communication
ABC University Jul 2013 – May 2017
Bachelor of Fine Arts in Graphic Design
- Adobe Certified Professional – Visual Design Aug 2022
- UI UX Design Certification Nov 2021
Do’s and Don’ts for an ATS Friendly Resume
Even after grasping the basics, many candidates slip on lesser known errors, costing people the interview opportunity. To prepare the perfect resume, check out these do’s and don'ts:
Do’s:
- Always include certifications where possible. ATS systems mark higher with resumes bearing certifications like PMP, CPA, or AWS. A certified skill can give your ATS resume extra points,
- Tailor your professional summary. Instead of a generic statement, make the follwing lines generic towards the company mission or job. This, in turn, creates one more hook for the ATS-friendly resume to grab attention once it has reached a human recruiter.
- Do balance hard and soft skills. Keywords need not always relate to technical ability; they imply communication, leadership, and adaptability, too. Placing these in your resume templates means more depth.
- Do quantify impact creatively. Set aside the ordinary percentages and go for the use of expressions such as "exceeded quarterly targets by double" or "handled twice the average case load." Any excellent resume would need some finesse.
Don’ts:
- Don’t disregard file naming. A resume named “Resume.docx” looks completely amateur. Instead, save it as “John_Doe_ATS_Resume.com.” This little change will make all the difference in a well-polished ATS resume.
- Avoid overusing abbreviations. Terms should be spelled out at least once ("Search Engine Optimization (SEO)"). Some ATS only recognize the long form, ensuring your ATS resume is never erroneously read.
- Avoid relying solely on job titles. Job roles differ across industries. Instead of just "manager," augment it with industry specifications, for example, "operations manager" or "marketing manager." This improves the accuracy for keyword matches in resume templates.
- Don’t forget continuous updates. In other words, an outdated resume with old skills is not a perfect resume. Make updates to your ATS friendly resume from time to time for new tools and technologies, or new achievements.
The finer details make sure your ATS resume not only gets through the filters but also speaks to the hiring managers.
Conclusion
The intense competition in the job market today has made ATS-compatible resumes a necessity. The majority of firms utilize ATS software, and without the right format or keywords or structure, your resume will never be reviewed by any human. Use resumes that have been optimized under this guidance with the help tools such as Resume Keywords offered by mployee.me and ResuScan.
Making sure resumes go through ATS guidelines increases visibility, hence the chances of getting an interview. The stronger your ATS resume is, the easier it glides through these systems while simultaneously making your potential employer aware of your worth.
How do I create an ATS-friendly resume?
Keep things simple. Choose a clear layout, common fonts, and basic headings such as "Work Experience" or "Skills." Avoid tables, logos, or graphics. Select keywords from the job description and integrate those keywords within your resume. Keep points short, action-oriented, using words like "led," "build," "manage." Finally, save your resume as a Word file (.docx).
How ATS-friendly is my resume?
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