Human Resources Payroll Manager

Position Summary

The Human Resources Payroll Manager is responsible for overseeing and processing multi-jurisdictional payroll functions across the United States (including Ohio and Minnesota) and Canada. This role ensures payroll accuracy, compliance with federal, state/provincial, and local regulations, and maintains strict confidentiality while supporting employees and leadership.

Key Responsibilities

• Supervise and support payroll staff as needed
• Process and distribute employee wages via direct deposit
• Manage and process payroll for U.S. (Ohio and Minnesota) and Canada employees
• Ensure compliance with all applicable federal, state, provincial, and local payroll laws and regulations
• Calculate and ensure accurate tax withholdings, including U.S. (federal, state, local) and Canadian (federal and provincial) taxes
• Prepare and complete payroll reports in a timely manner
• Maintain strict confidentiality of all payroll and employee records
• Investigate and resolve discrepancies in payroll, timesheets, and pay records
• Ensure adherence to payroll policies, procedures, and legal requirements across all jurisdictions
• Process employee status changes, including job titles, pay rates, and exemptions/classifications
• Respond to employee inquiries regarding pay, deductions, attendance, and timekeeping
• Coordinate and track leave requests and absences in compliance with regional regulations
• Maintain payroll systems and accurate recordkeeping
• Process payroll for all employees for each pay period (including full-time and part-time)
• Perform paycheck corrections and adjustments as needed
• Monitor and verify payroll-related financial data and reporting
• Manage 401k and partner with Benefits Manager

Qualifications & Requirements

• Strong attention to detail and high level of accuracy
• Excellent organizational and clerical skills
• Strong communication skills, both written and verbal
• Working knowledge of U.S. payroll laws (including Ohio and Minnesota) and Canadian payroll regulations
• Familiarity with multi-state and international payroll processing
• Knowledge of wage and hour laws, tax regulations, and compliance requirements
• Ability to manage multiple priorities in a fast-paced environment
• Strong customer service mindset; internal and external customers

Required Skills & Competencies

• Proficiency in payroll systems (Dayforce) and software (multi-country experience preferred)
• Strong math, accounting, and bookkeeping skills
• Experience with spreadsheets (e.g., Excel)
• Data entry and record-keeping expertise
• Ability to meet tight deadlines
• Sound decision-making and problem-solving skills
• Ability to work independently with minimal supervision
• Strong attention to detail and organizational skills
• Effective interpersonal and communication skills
• Five (5) years of payroll experience preferred

Core Payroll Functions

• Calculate employee net pay based on wages, benefits, and deductions across U.S. and Canada
• Maintain payroll processing systems and accurate employee records
• Ensure timely and accurate payroll processing for all jurisdictions each pay cycle
• Respond to payroll-related inquiries and resolve discrepancies
• Maintain compliance with company policies and all applicable legal requirements

This position reports directly to the SVP/ CPO of Human Resources.