Company Secretary

The Company Secretary (Mid Level) will be responsible for ensuring end-to-end statutory and regulatory compliance for the manufacturing entity. The role encompasses corporate governance, MSME compliance, vendor and customer contract management, and active coordination with external auditors. The incumbent will serve as the primary liaison for all compliance-related matters, ensuring timely filings, well-drafted commercial agreements, and a robust internal compliance framework.

Key Responsibilities

1. Board & Corporate Governance

• Organise and manage Board Meetings, AGMs, EGMs, and Committee Meetings including preparation of notices, agendas, and minutes
• Advise the Board of Directors on corporate governance matters and statutory obligations under the Companies Act, 2013
• Maintain all statutory registers, records, and filings as mandated — including registers of members, directors, charges, and contracts
• File returns, forms, and documents with the Registrar of Companies (ROC) and MCA portal within prescribed timelines
• Maintain and update the Memorandum of Association (MoA) and Articles of Association (AoA) as required

2. Regulatory & Statutory Compliance

• Ensure compliance with the Companies Act, 2013, FEMA, labour laws, and environmental and safety regulations applicable to manufacturing units
• Coordinate with regulatory authorities including MCA, ROC, as and when required
• Track changes in statutory and regulatory requirements and proactively update internal processes accordingly
• Support corporate social responsibility (CSR) planning, implementation, and statutory reporting

3. MSME Compliance

• Ensure compliance with the MSME Development Act, 2006 including timely filing of MSME Form-1 (half-yearly returns) with MCA
• Maintain and update the register of MSME vendors and verify Udyam Registration certificates of all MSME suppliers
• Monitor payment timelines to MSME vendors strictly in accordance with the 45-day payment mandate under Section 15 of the MSMED Act

4. Customer & Vendor Compliance

• Develop, maintain, and periodically review the vendor and customer compliance framework in alignment with company policies and applicable laws
• Conduct compliance due diligence on new and existing vendors, including KYC, GST registration verification, and statutory filing status checks

5. Customer & Vendor Agreements

• Draft, review commercial agreements including Purchase Orders, Supply Agreements, Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Long-Term Supply Contracts with customers and vendors
• Review all contract terms for legal risk, compliance exposure, and alignment with company policy before execution
• Facilitate execution of agreements through proper authorisation — Board resolutions, Power of Attorney, or delegated authority as applicable
• Manage contract amendments, addenda, and termination notices in compliance with agreed terms

6. Coordination with External Auditors

• Coordinate with statutory auditors during annual and quarterly audit processes by providing timely access to corporate records, board minutes, filings, and compliance documentation
• Prepare and submit management responses to audit observations and ensure timely resolution of compliance remarks raised in audit reports
• Track and close all audit findings pertaining to secretarial, legal, and regulatory compliance within agreed timelines

Qualifications & Eligibility

Mandatory

• Qualified Company Secretary — ACS or FCS from the Institute of Company Secretaries of India (ICSI)
• Valid ICSI Membership Number (ACS/FCS) — must be provided in the application
• Minimum 2 years of post-qualification experience in a Company Secretary or compliance role
• Demonstrated experience in MSME compliance, commercial contract drafting, and audit coordination

Preferred

• LLB / LLM degree — strong advantage for contract and legal compliance responsibilities
• Prior experience in a manufacturing, industrial, or engineering company
• Working knowledge of MCA21 portal, MSME Form-1 filings, GST, and SEBI compliance
• Proficiency in MS Office, contract management tools, and secretarial software

Key Competencies

• In-depth knowledge of Companies Act, 2013, MSMED Act, and commercial contract law
• Strong drafting and negotiation skills for customer and vendor agreements
• Experience coordinating with statutory, secretarial, and cost auditors
• Meticulous attention to detail in compliance tracking and documentation
• High level of integrity, confidentiality, and professional ethics
• Ability to manage multiple regulatory deadlines and cross-functional stakeholders

Proactive and self-driven in identifying and closing compliance gaps

Equal Opportunity Statement

At Kama Jewelry, we celebrate diversity and are committed to creating an inclusive environment for all employees. We believe that diversity drives innovation, and we are dedicated to fostering an equitable workplace where everyone feels valued and respected.