Key Responsibilities

Administrative & Director Support

• Provide direct administrative support to the Director of Quality, including preparing reports, presentations, and communications.
• Assist with preparation of PIC slides and quality performance summaries for each region.
• Coordinate quality documentation and information flow between corporate quality and project sites.
  
  

Quality Reporting & Data Management

• Assist in collecting quality and welding data from project sites, including:
• Welding status and progress
• Welder continuity and qualification status
• Rework data and key quality performance indicators (KPIs)
• Learn to manage and support Smartsheet, Power BI, and other reporting tools for quality metrics and trend analysis.
• Support trend tracking and analysis related to welding metrics and Root Cause Analysis (RCA)
  

Quality Documentation & Logs

• Maintain and update company‑wide quality logs, including:
• Non‑Conformance Reports (NCR) logs
• Repair and Alteration logs
• Quality resource logs
• Maintain electronic quality file packages and assist with verifying documentation for completeness and accuracy.
• Assist with the preparation and maintenance of turnover packages for fabrication shops when required.
  

Codes, Compliance & Packages

• Assist in developing code compliance packages for project sites without assigned Quality Control Inspectors.
• Support the preparation and maintenance of quality documentation to meet applicable codes, standards, and client requirements.
  
  

Quality Management System (QMS) Support

• Assist with revisions and updates to the Quality Manual and Standard Operating Procedures (SOPs).
• Ensure correct document revisions are maintained and posted on company systems such as Austin Net and Egnyte.
• Support Egnyte Uniform File Structure (UFS) compliance reviews at both corporate and project levels.
  
  

Certifications & Qualifications Management

• Maintain qualification and certification files for Quality Control personnel and other quality resources.
• Assist in organizing and filing:
• Inspector and Quality Control EO credentials
• Welder qualification records (including entry into UKG when required)
• Resumes and qualification documentation
• Maintain files for NDE subcontractors, including Level III letters and certifications.
  

Additional Support Duties

• Assist in preparing Root Cause Analysis (RCA) reports and presentations.
• Provide general clerical support, filing, tracking, and organization of quality records as needed to support audits and client reviews.
  
  

Required Qualifications

• High school diploma or equivalent required; Associate’s degree or related coursework preferred.
• Minimum 2–5 years of administrative or clerical experience, preferably in construction, industrial, or engineering environments.
• Experience supporting quality, safety, or technical departments strongly preferred.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational skills with a high attention to detail and document accuracy.
• Ability to manage multiple tasks and priorities across multiple projects and regions.
  
  

Preferred Qualifications

• Experience in the oil, gas, chemical, or heavy industrial construction industry.
• Familiarity with QA/QC terminology, welding documentation, and industrial codes.
• Experience with Smartsheet, Power BI, Egnyte, UKG, or similar systems.
• Exposure to quality management systems (QMS), audits, or regulatory compliance environments.
• Ability to interpret basic quality documentation and technical records.