Multi-Site Project Manager

Position Overview

The Multi-Site Project Manager is responsible for overseeing and coordinating project delivery across multiple locations simultaneously. This role requires strong organizational capabilities, advanced stakeholder management skills, and the ability to maintain consistent quality and standards across diverse geographic sites while meeting client objectives and business goals.

Key Responsibilities

Project Delivery & Execution

• Manage day-to-day activities across multiple project sites, ensuring consistent adherence to JLL's 5-phase process
• Develop and maintain project scope, schedules, and budgets for all sites under management
• Coordinate project activities across multiple locations, ensuring alignment with overall program objectives
• Generate and obtain written change notifications and approvals from stakeholders across all sites
• Manage risk registers, tracking and communicating risks relative to scope, schedule, and budget for each location
• Conduct and document weekly project meetings, including pre-bid/pre-construction meetings across multiple sites
• Oversee all punch list items and closeout processes for each location
• Ensure proper documentation and correspondence are saved in accordance with JLL protocols
  
  

Client & Stakeholder Management

• Build and maintain strong rapport with client project representatives across all locations
• Cultivate new and existing business relationships through multi-site engagement
• Proactively identify potential issues across all project sites
• Manage all supplier partners on cost, safety, and schedule adherence for multiple locations
• Collaborate with JLL peers, senior PMs, regional leads, practice leads, and SMEs to leverage JLL's vertically integrated real estate services platform
  
  

Financial Management

• Create and manage project budgets for multiple sites, including cost tracking (ACR)
• Communicate budget risks and changes to clients in a timely manner
• Review and ensure adherence to lease requirements across all locations
• Obtain and process partial and final lien waivers for all sites
• Understand and manage client and vendor contracts accordingly
  
  

Quality & Compliance

• Demonstrate working knowledge of drawings and specifications with ability to identify adds/misses via quality control
• Ensure supplier partner insurance requirements, safety pre-qualification, and safety plans are in place for all sites
• Obtain necessary approvals (landlord, permitting, etc.) for each location
• Manage HSSE practices and compliance across all project sites
• Maintain Certinia data health and project documentation standards
  
  

Team Leadership & Development

• Coordinate and supervise Associates, Analysts, and other administrative personnel on specific projects
• Train and evaluate Assistant Project Managers and Project Coordinators
• Foster an ethical environment of accountability, excellence, inclusivity, collaboration, and innovation
• Support development and execution of best practices that enhance JLL's capabilities and reputation
  
  

Business Development

• Prepare and produce proposals for multi-site opportunities
• Network across the industry and within the firm
• Support marketing initiatives and RFP management
• Assist brokers during building searches and lease negotiations
• Maintain and nurture relationships with previous clients
• Identify prospects in pursuit of new business
  
  

Qualifications

Required

• Minimum 2 years of industry experience in project management
• Working knowledge of construction drawings, specifications, and MEP systems
• Strong understanding of project budgeting, scheduling, and risk management
• Proficiency in project management software (Clarizen or similar)
• Excellent written and verbal communication skills with proper grammar and formatting
• Ability to make tactical decisions independently
• Understanding of lease language and contract management
  
  

Preferred

• Experience managing multiple concurrent projects or multi-site programs
• Knowledge of various delivery models and contract types
• Familiarity with vendor management and bidding processes
• Understanding of P&L financials
• Professional certifications (PMP, CCM, or equivalent)
  
  

Key Competencies

• Strong organizational and multitasking abilities
• Excellent stakeholder relationship management
• Proactive problem identification and resolution
• Collaborative mindset with ability to work across boundaries
• Attention to detail and quality control
• Adaptability to manage diverse site conditions and requirements
• Professional networking and business development skills
  
  

Working Conditions

• Multi-site travel required (percentage based on portfolio needs)
• Ability to work across different time zones when managing geographically dispersed projects
• Rare occasional evening or weekend work to accommodate project demands
  
  

Position Level: Associate (P2)

Reports To: Senior Project Manager or Regional Lead

Direct Reports: Assistant Project Managers, Project Coordinators (on assigned projects)